How Recordo works

1. Capture instantly, let Recordo sort it out

Use the central Add button or open Chat and send a message like you would text another person. Recordo can turn one messy message into multiple tasks, reminders, or notes without asking you to stop and organize first.

That is the core promise: get the thought out fast, and let Recordo do the sorting work after the capture instead of before it.

2. Save both tasks and notes

Recordo is not just a to-do list. Some thoughts need action. Others just need to be held somewhere safe until you need them again.

• Task examples: call the dentist tomorrow, pay the electricity bill, take vitamins every morning.
• Note examples: a gift idea, a meeting detail, an address, a quote, or a half-formed idea you are not ready to act on yet.

If you are unsure, capture it anyway. You can change it later from the detail view, and Chat can help you find it again even if you do not remember the title.

3. Review everything in Entries

Entries is the full record of what you captured. This is where Recordo starts to feel less like a chat and more like a dependable system.

• Open tasks and notes to edit details, titles, and content.
• Change due dates, reminders, recurrence, or status when plans move.
• Search older items instead of scrolling through everything manually.
• Use it as the source of truth when you want to review the whole picture, not just the next step.

Entries is also where you see mixed reality: quick thoughts, serious commitments, and recurring routines living in one timeline instead of being split across several tools.

4. Let Home narrow your focus

Overwhelm is one of the main ADHD problems Recordo tries to solve. Home does not throw your entire life at you. It surfaces what matters now, including your next task and progress for the day.

• Use Home when you want one clear next move instead of your whole backlog.
• Use Entries when you want the full system view and need to edit or search.
• Use Chat when you want to ask naturally: What should I focus on today? What did I save about taxes? Move laundry to tomorrow.

These three surfaces complement each other: Home narrows, Entries reviews, and Chat interprets.

5. Keep Recordo one tap away with widgets

If Recordo helps because it is fast, widgets matter. They reduce the distance between a thought and a saved task, and they keep your next action visible before you even open the app.

• Use a quick capture widget when you want the fastest possible way to get something out of your head.
• Use a next-task widget when you want your current priority visible from the launcher.
• Use them to keep Recordo present throughout the day instead of buried behind several taps.

You can add widgets from Profile, where Recordo shows the available widget options and previews before you pin them.

6. Open Momentum Mode with Start

Momentum Mode is for the moment when you know the task but still cannot begin. Instead of leaving you alone with a heavy task, it gives you a Plan, a Coach, and a Pomodoro-style ADHD focus timer in one place.

1. Find a task on Home, Entries, or the task detail screen.
2. Tap Start.
3. Use Coach if you need help beginning, Plan if you want a checklist, or Timer when you are ready to work in a focused session.

Momentum works best for vague, heavy, or avoidance-prone tasks where the real problem is starting. The timer matters here because short, visible focus sessions are often what turns intention into motion and makes distraction easier to recover from.

7. Pick the coach that fits your day

Recordo includes built-in personalities so the same app can support different ADHD states instead of forcing one tone all the time.

• The Pilot: calm, direct, and grounding when you need a clear next step.
• The Buddy: warm, empathetic, and judgment-free when you are stressed or discouraged.
• The Hype: high-energy and game-like when you want momentum and activation.

You can also add personal context, such as difficulty starting, time blindness, decision paralysis, forgetting mid-task, emotional overwhelm, or energy crashes, so the coach adapts more closely to how you work.

8. Plan by date in Calendar view

Not everything is best managed as a plain list. Calendar view helps when you need to see what is happening across a day or week and place tasks into real time.

• Use it to see time-bound tasks alongside flexible work.
• Use it to spot overloaded days before they become missed commitments.
• Use it as a bridge between capture and scheduling when you are bringing structure to existing work.

If you connect Google Calendar from Profile, Recordo can also pull in outside calendar context so planning happens against your real schedule instead of in a vacuum.

9. Use Recordo where you already are

Recordo is meant to be available wherever your thoughts show up. The same account can work across multiple surfaces, which matters if your day already happens in chat tools.

• Mobile app: the main experience for Home, Entries, Momentum Mode, calendar planning, voice capture, and settings.
• Telegram: connect from Profile and send tasks, notes, and brain dumps directly in Telegram by text, voice, or photo.
• ChatGPT app: Use Recordo tools and cards inside ChatGPT to add tasks, save notes, and check your schedule.
• MCP guide: Connect Recordo's MCP server if you want your AI assistant to read and update your Recordo account without switching apps.

This is especially useful if your day already happens inside Telegram or an AI client and you want Recordo available there too.

10. Start fast, but onboard yourself immediately

If you are starting from an empty app, do not stop at the first brain dump. Use that first session to set up the minimum system you need right away.

1. Capture a few real tasks and a few real notes so the app reflects actual life, not a demo version of your life.
2. Add due dates to anything time-sensitive and leave the rest flexible.
3. Create one recurring routine you know you will see tomorrow or this week.
4. Choose a coach personality so Chat and Momentum already sound right when you need them.
5. If you already use Todoist, open Profile and choose Import from Todoist to bring in your open tasks instead of rebuilding from scratch.

The Todoist import is a migration path, not a sync layer. Recordo imports open tasks; it does not change or delete anything in Todoist.